This course will cover an in-depth look at what student activity funds are, how to manage them, who the players are, additional items to consider and policy development related to these funds, providing essential information to help school business officials understand student activity funds and how these funds are used to help meet district and building-wise goals.
Understanding the importance of what student activity funds are, how they are managed, and who the players are is of utmost importance for a school business official. Ways to track revenue and expenditures by way of fundraising packets are crucial to help school building leaders and the financial leadership know about what monies are being collected and how those funds are being accounted for. Financial leaders should have a good grasp of how these auxiliary funds help the district managed and student run groups meet their goals.
Janice Allen was one of the first African-American triplets born in Dayton; was one of only 40 women selected from around the U.S. to participate in the University of Dayton’s re-entry engineering program for women with math and science degrees, member of the first graduating class of Chaminade-Julienne and currently represents less than 1 percent of all African-Americans and less than 25 percent of all women school treasurers in the State of Ohio.
Allen joined Trotwood-Madison City School District as treasurer/chief financial officer in November 2011; she is responsible for a $50 million budget that provides resources for over 3,300 students and more than 450 employees. She began her career as a program analyst for NCR Corporation, and after receiving a National Science Foundation scholarship to study electrical engineering at UD, she took a job with Dayton Power & Light as a microwave engineer; responsible for the company’s telecommunications. Her love of numbers brought her to Dayton Public Schools for two decades where she held several financial positions, the last being assistant treasurer.
Beyond her professional accomplishments, Allen has a strong history of community service. She was named as one of the 2018 YWCA Dayton Women of Influence. She was crowned Bravo! Dayton’s Favorite Community Role Model by the Opera Guild of Dayton in 2016. Janice is a member of the Dayton Chapter of the Links, Incorporated where she presently serves as the Sponsorship Chair for their annual Cookin Men fundraiser and is the co-chair of the Services to Youth facet.She has served as the local president of this national women’s service organization. She is a member of St. Benedict the Moor Catholic School’s Education Commission. As the Chairperson of the Cardinal Bernardin Awards Banquet program, she helped raise over $30,000 in the last four years to buy playground equipment and computers for the St. Benedict the Moor Catholic School. She is a member of Delta Sigma Theta Sorority’s International Awareness committee whose main focus is to eradicate human trafficking of young women.She meets weekly as a four year commitment with a Trotwood-Madison High School female student as part of the Montgomery County College Promise Mentor program to help break the cycle of poverty through education.
She presently serves on the UD/West Dayton Steering committee to help sustain an open dialogue between both entities. She has served on the Montgomery County Developmental Disabilities Services Board as secretary to the Board and chair of the Finance Committee, Chaminade-Julienne Board of Trustees as secretary and chair of the Mission and Effectiveness committee, Montgomery County Levy Council and many boards throughout the years.
Her professional organizations include Chair of volunteers for the Ohio Association of School Business Officials (OASBO) Annual Workshop, Vice-President for the Miami Valley School Business Officials (MVSBO), Government Finance Officers Association (GFOA), Ohio High School Athletic Association Treasurer Liaison Group and the City of Dayton Tax Incentive Review Council.
She is the proud mother of two sons; Sean and Evan Allen and daughter-in-law, Tia Allen.
Course Details: Preparing for an Audit and the IPA Process
Target Audiences: School Districts
Category: Accounting & Auditing
This course will cover an overview of what entities will be performing an audit, what to expect during a fiscal audit, how to prepare, and why it’s valuable to the entity. This course will provide essential information about an audit and any new regulations that may apply.
Successful audits are critical in understanding your fiscal performance and transparency. Outcomes build the reputation of the district with community and other stakeholders for sound accounting and reporting practices.
Monica received her Bachelor’s degree from Tiffin University where she majored in Accounting. After college, she joined the Local Government Services division of the Auditor of State’s Office, where she assisted school district’s, cities and counties in preparing GAAP financial statements for 7 years. After working with LGS, Ms. Gerhart had the opportunity to become the Budgetary Accountant at Olentangy Schools for 3 years and from there moved on to become the Director of Financial Services/Assistant Treasurer at New Albany Schools where she has been for the last 6 ½ years.
Emily has an accounting degree and a master degree in business administration. Prior to working in school finance, Ms. Hatfield worked for a CPA firm, and three corporate entities. After a period of time staying home with her children, she returned to the workforce being hired as the payroll accountant for Olentangy Schools. She fulfilled that role for 4 years, then the assistant treasurer role for 2 years, interim treasurer for 4 months and is now the treasurer/CFO role for just over 3 years. Ms. Hatfield lives within the district and appreciates the valuable, robust education her two children receive.
Course Details: Fiscal Year End and Temporary Appropriationis
Target Audiences: School Districts
This course will cover an overview of compliance topics in relation to fiscal year end reporting. The main focus will be on Temporary/Final Appropriations, Temporary/Final Amended Certificates of Estimated Resources, Grants, encumbrances, relationship to the five-year forecast, and communication.
1 The course will provide the audience a thorough understanding of compliance requirements in relation to fiscal year end. The goal is to help new Treasurer’s accommodate these requirements while also learning some best practices and efficiencies. This course will also connect current tools and reports with fiscal year end requirements to empower the Treasurer to enhance their knowledge and communication with all stakeholders of the District.
Understanding the requirements of fiscal year end is imperative to the success of the Treasurer, District, and Community. Better understanding of these requirements with the Districts five-year forecast will maximize the effectiveness of the Treasurer’s communication, time, credibility, and cash investing. This will enable the Treasurer to be a credible financial leader for the District.
Adam Zink has spent the last year and a half as the Assistant Treasurer of the Lakota Local School District. Mr. Zink also served for two and a half years as Treasurer/CFO of the Hillsboro City School District. He is the past-president of the Ohio Valley OASBO chapter.